Guidelines and models for writing Concept note for BEAg Final year Project

Guidelines for writing Concept note for BEAg Final year Project


No more than 2 pages in length (excluding title page), a concept paper frame a project idea and explain the importance of a particular project to your supervisor, funding sponsors and/or collaborators. A concept note may include some or all of the following sections, depending upon how developed the research idea and whether or not the concept paper is being developed in response to a specific funding opportunity.

1          Title of project

This should provide a snap shot of your proposed project.

2          Background of the project

This section should explain the background of the project, what motivated you to take up the project and the contribution to knowledge which you wish to make. Indicate why this area you have chosen for the project is important?

3          Objectives of the project

You should list out overall and specific objectives for your project to show what you want to achieve.

4          Project Description:

Describe the "who, what, and when" - i.e. what tasks will be undertaken, who will lead those tasks, and when the work will be accomplished. If a simple, yet effective graphic can be included to illustrate a key point, include it! The project description can be broken down into 3 sections:

4.1         Problem & Significance

Explain why you to think, based on a review of the literature, that the topic needs study and why it is important to the field. Review of literature should outline the important study that has been carried out related to your project. This would provide you assessing the state of knowledge and the knowledge gap and therefore help you putting your project in a perspective.

4.2         Approach/Methodology

Specify what hypotheses you will test and what model will guide your hypotheses. Explain what is new in your approach, why it is important to be done, and how it is unique. Include mention of any resources, collaborators, target populations, preliminary data, etc. that area available to the project.

4.3         Expected Result

Describe the project’s expected result, which may include impacts on the engineering field, societal and economic benefits, etc.

5          Project Team

Identify key collaborators and their sponsoring institution. Identify stakeholders for which significant cooperation will be needed to implement the proposed project. If applicable, indicate which stakeholders are willing to provide a written commitment of support for the project.

6          Budget/Timeline

Write what you anticipate the project will cost (LS) and how long it will take to complete.

Contact Info

Provide the contact information (emails and phone numbers) of each team members. Put project leader name first.


For referencing and citation use Vancouver system.

Department of Agricultural Engineering

Concept note on
(Put Project Title Here)

(Put team member name alphabetically)

(Put Date here: Month, Year)


Vancouver System of Citation and Referencing
For citation use square brackets. For Eg. [1]
Authors(s). Title of book. Place of publication: Publisher; Year of publication.
Basu P. Biomass gasification and pyrolysis: practical design and theory. Academic press; 2010.
Editor(s), editor(s). Title of book. Edition. Place of publication: Publisher; Year of publication.
Overend RP, Milne T, Mudge L, editors. Fundamentals of thermochemical biomass conversion. Springer Science & Business Media; 2012.
Author. Title of chapter. In: Editors, editors. Title of book. Edition. Place of publication: Publisher; Year of publication. Page numbers.
Carandang CG, Martin A. Clinical assessment of children and adolescents with depression. In: Rey JM, Birmaher B, editors. Treating child and adolescent depression. Philadelphia: Wolters Kluwer Health/Lippincott Williams & Wilkins; 2009. p. 23-40.
Author(s). Title of article. Title of Journal (abbreviated). Date of publication;Volume(Issue):Page numbers.
Author(s) of paper. Title of paper. In: Editor(s) surname and initials, editor(s). Title of conference; Date of conference; Place of conference. Place of publication: Publisher’s name; Year of publication. Page numbers.
Author(s). Thesis title [type of thesis]. Place of publication: Publisher; Year.
Kafle S. Development of reduction techniques on tar fouling by dolomite and lime additives in a wood pellet boiler [master’s thesis]. South Korea; Kangwon National University; 2016.
Author. Title of web page [Medium]. Place of publication: Publisher; Date of publication [updated Year Month Day; cited Year Month Day]. Available from: URL
Fehrenbach MJ. Dental hygiene education [Internet]. Chicago: Fehrenbach and Associates; 1997 [updated 2012 Feb 9; cited 2012 Aug 24]. Available from:
Author. Title of article. Title of Newspaper (Edition). Year Month Day: URL
Ahikari K, Kafle S. Time to Change. Kathmandu Post. 2016 Feb 23.

Get overall idea from this flow chart
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Agricultural Engineering

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